Chemical Distribution
Half the firm's real information arrives as paper or PDF (bills of entry, supplier invoices, goods-receipt notes, COAs, SDS, packing lists, freight bills, lab reports) and never cleanly reaches a system, so it is re-keyed slowly with errors or lost, and procurement, the batch and genealogy record, dispatch and compliance run short of the inputs they need.
Who has it
Heaviest for import and re-packing or blending houses (import documents, COA, SDS), strong for industrial distributors and lab or reagent suppliers running COA-backed dispatch, and present in every segment for vendor invoices and goods-receipt notes.
What we build
Capture-once-at-the-door document handling: the document is read, validated, filed against the right lot, order or account, and made findable, then routed through its workflow. The COA and SDS are tied to the lot so they ship with the consignment automatically. It feeds the compliance calendar, the procurement match, the batch-genealogy record and the connected data layer.
What is automated, where AI helps, who signs off
The reliable spine
The non-AI spine is the validate-file-and-route workflow: rules that check a document is complete and consistent, that file it against the right lot, order or account, that tie a COA and SDS to its lot, and that route it into procurement, compliance and the data layer, with anything that fails a check sent to an exception queue.
Where AI helps
AI does the reading at the door: it extracts the fields from a scanned bill of entry, supplier invoice, COA or SDS so the document becomes structured data without re-keying. A person reviews any low-confidence extraction; the AI files and decides nothing on its own.
Who signs off
A named person signs off anything touching money, stock, a customer promise, a regulated filing, a payment, a price, a credit decision or a people decision.
What changes day to day
Documents become data at the door instead of a re-keying queue; the COA and SDS travel with the lot automatically; the same document feeds multiple workflows instead of being typed three times; a needed document is found in seconds.
Illustrative outcome
Re-keying hours removed; document coverage of the data layer jumps.
Illustrative; final numbers come from your own data.
Path to the build
Book a free 60-minute call, then a free Blueprint on the firm's own records. Deep-dive and build, followed by run and govern so the workflow keeps paying back.
Related builds
A free 60-minute call. No cost, no obligation, just a clear read on what is worth building.