The reliable spine
The non-AI spine is the source-linked workflow: the three-way match itself, the rules that flag price drift, short supply, duplicate billing, GST mismatches and missed rebates, the exception queues, approvals and reporting.
Distribution & Trading
Supplier-bill and inbound-claim check
The buy side leaks. The principal/supplier invoice is paid against an order nobody matched to a goods-receipt, so price drift against the agreed rate, short supply, duplicate billing, GST mismatches and missed slab rebates slip through. For pharma the invoice also carries batch, expiry, MRP, PTR and free-quantity columns, and a short free-supply or a wrong PTR is real money. The accounts desk never has time to find it.
Who has it
Every segment buying on principal or supplier invoices; sharpest for FMCG distributors, for pharma distributors on batch, expiry, PTR and free-quantity, and for general wholesalers running many principals.
What we build
A three-way check (purchase order against goods received against principal invoice) with rules flagging price drift against the agreed rate, short supply, duplicate billing, GST mismatches and missed slab rebates, and, for pharma distributors, batch, expiry, PTR and free-quantity validation. AI reads the scanned invoices and challans to feed the match; a person approves every payment.
What is automated, where AI helps, who signs off
Automation for the routine. A person on every decision that matters.
Where AI helps
AI is limited to reading the scanned supplier invoices and challans, extracting and matching the lines against the order and goods received from the firm's own data; it never owns the number, the approval, the promise or the decision.
Who signs off
A named person signs off anything touching money, stock, a customer promise, a regulated filing, a payment, a price, a credit decision or a people decision.
What changes day to day
Overbilling, short supply, off-rate buying and missed rebates are caught before payment, not at audit; the re-keying disappears; a recoverable slice of purchase spend is caught, traceable to the bill.
Illustrative outcome
A recovered slice of purchase spend each cycle, traceable to the bill. Illustrative; final numbers come from your own data.
Illustrative; final numbers come from your own data.
Path to the build
How this one gets built.
Book a free 60-minute call, then a free Blueprint on the firm's own records. Deep-dive and build, followed by run and govern so the workflow keeps paying back.
Related builds
What tends to pair with this one.
Same industryCollections, credit-limit and ageing disciplineSee what we buildSame industryAsk your data in plain EnglishSee what we buildSame industryAutomationSee what we buildAgri-Inputs & AgritechSupplier-bill and inbound-claim three-way checkSee what we buildAgri-Processing & CommoditiesThe weighbridge / collection-gate-to-payment flowSee what we buildAuto Components & AncillaryCheck every supplier bill against what you agreedSee what we build
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