Facility Management & Staffing
Clients, sites, contracts, billing rates and statutory terms are captured inconsistently and live in heads and scattered files; a contract's agreed rate, headcount and statutory pass-through clause is whatever one account manager remembers, and when that person leaves, the operator loses the memory of its own deal.
Who has it
Sharpest for security and manpower-deployment agencies and housekeeping, catering and soft-services operators, where the contract terms are most likely to live in one account manager's memory; folded into the first build for any segment still running contracts and rates on scattered files.
What we build
One clean client, site, contract and rate master and structured capture, so every contract's headcount, billing rate, statutory pass-through terms, SLA and penalty clauses are recorded once, cleanly, and visible to the owner and the successor.
What is automated, where AI helps, who signs off
The reliable spine
The non-AI spine is the clean master: each client, site, contract and rate is captured once in a structured record with the headcount, billing rate, statutory pass-through terms, SLA and penalty clauses, and that record is what billing, statutory revisions and SLA checks read from.
Where AI helps
AI is limited to bounded reading and extraction from the firm's own data, for example reading an existing contract or work order into the structured fields for a person to confirm; it never owns the number, the approval, the promise or the decision.
Who signs off
A named person signs off anything touching money, stock, a customer promise, a regulated filing, a payment, a price, a credit decision or a people decision.
What changes day to day
Each contract's agreed rate, headcount, statutory pass-through terms and penalty clauses sit in one clean record instead of an account manager's memory, so billing, statutory revisions and SLA checks run off the real terms, and the operator keeps the memory of its own deal when a person leaves.
Illustrative outcome
Capture loss and "what did we agree on this contract" friction largely removed. Illustrative; final numbers come from your own data.
Illustrative; final numbers come from your own data.
Path to the build
Book a free 60-minute call, then a free Blueprint on the firm's own records. Deep-dive and build, followed by run and govern so the workflow keeps paying back.
Related builds
A free 60-minute call. No cost, no obligation, just a clear read on what is worth building.